U.S. Ski & Snowboard (USSS) New Event Director – athleteReg

If you are a new SkiReg Event Director, the first thing you will need to do is create an Event director account here.

Event Basics

Event Name* – Enter your event name.
This event only sells gift cards – To create a gift card product (rather than an actual event) that is redeemable for your other events, check this box.
Event Description (Optional, 150 char max) - Add a brief description of your event, this will help with discovery when participants are looking for your event.
Custom Registration URL – Enter a unique URL for your event. You can re-use this URL for multiple years if you renew. Example: bikereg.com/exampleevent
Event Type* – Select your Event type from the dropdown menu. Event Type determines where your event appears on athleteReg calendars.
- Secondary and Tertiary Event Type or Regional Association – To list your event in multiple categories (e.g., by region or sub-type) select from the drop-down menus. If you do not see the option you are looking for, please reach out to support@athletereg.com
Presented By – Enter a presenting sponsor, club, or organization to highlight their support of the event.
Currency – Select whether you want your event to use US or Canadian dollars as the default currency.
Do you wish to pay a portion of the service fee? – Choose a percentage amount of your disbursements you want to use to cover part of the athleteReg service fee. The amount you cover will be subtracted from your disbursements.

Location

Let your participants know exactly where your event will take place.

Address – Street address where your event will take place
Map (Show map on registration page) – If you want a Google^® map of the location of your event to appear on your registration page, check this box.
City* – Name of the city or town in which your event will take place
State* – Name of the state in which your event will take place
ZIP* – ZIP Code or postal code of the address at which your event will take place

Dates

Let your participants know when your event will take place and when they can register online.

Public Display Options* – Select how, or if, you want your event to be visible to potential participants.
Event Date* – Select the date(s) of your event.
Online Registration Opening Date – Select the date, time, and time zone that online registration opens for your event.
Online Registration Closing Date – Select the date and time that online registration closes for your event.

Contact Info

Let your participants and volunteers know how to contact you.

Event Website URL – Enter an external link to your website (most common) or, if you do not have a website, consider a link to your event's social media platform.
Event Phone Number* – Enter the phone number of the main registration contact person.
Event Contact Name – Enter the name of the event director.
Show phone number on registration page – If you want the phone number of the main registration contact person to appear on the registration page, check this box.
Event Contact Email Address –
- Use default email address in event director profile – To use the email address you used to create your event director profile, check this box.
- Email Address field – To use an email address other than the one you used to create your event director profile, enter that address in this field.

Sanctioning

Entering your USSS Event Code is what enables the Event Integration

Choose USSS on the sanctioning dropdown
Enter your USSS Event Code - When this is entered it will turn on the following integrations
- Reduced Registration Form
- First Name, Last Name, Email, Birth Year, Gender, Emergency Contact
- Safe Sport Text is included in the confirmation email
- Category Restrictions default to collecting USSS membership information, and this information is validated at the time of registration
- Event must be certified by USSS before it can open for registrations
- A payment hold is put in place until results have been certified by USSS
- USSS National Head Tax is paid automatically
Check if your event is also FIS sanctioned
Check if you will be using FIS Pending Lists
- If enabled set the Final Charge Date for the waitlist charges

Registration Page Setup

Set up how you want the event registration page to appear to registrants.

Event Logo (Optional) – Upload a header logo (max 4MB). Recommended format is .png. You Can also choose if the logo displays in a rectangle or circle frame.
Participant Count Display - If this is enabled, your page will show how many people have registered for your event. You can also choose the minimum number of participants before it displays.
Countdown Timer - This will add a countdown to the Registration Open Date or the Event Day if they are enabled.
Who's Registered List Display – Determine registrants' ability to search for other registrants and which information about them you want to include. Default display includes First and Last name, and Team name.
- Participants are able to search their own and other registrations – To allow registrant searches, check this box.
Optional columns to display on Registration Page – Select the type of category information to display:
- Distance – Length of a race category
- Start Time – Time at which a race category will occur
- Prizes – If applicable, the prize for winning a race category
- Field Limit – Number of racer spots available in a race category
- Category Date – Date on which a race category will occur
Event Registration Closed Notes – Using plain text (no HTML), enter information that will appear at the top of your registration page after online registration is closed such as how same-day registration will work if available. 150 Characters
Total Event Registration Limit – To set a limit of the total number of registrants allowed at your event, enter that number in this field. If you do not want to set a limit, leave this field blank.
Note: Registration for all categories in your event will close when the sum of registrations in ALL categories reaches this number. For instructions on setting up individual category field limits or limits for specific groups of categories, visit Set Up Registration Limits.

Registration Settings

Set the rules for registration such as allowing registration edits and transfers.

Allow Participants to Edit Entries* – Select whether you want to allow participants to edit their own entries and if yes, enter an end date and time for allowing changes.
- No – Only event directors can edit entries. Participants cannot change any aspect of their own entry.
- Yes – Participants can change any aspect of their entry.
- Yes, except name – Participants can edit their contact information or merchandise choices but not name or category.
  
  The following category change fields are only relevant if you selected the Yes option to allow changing any aspect of an entry (if you selected No or Yes, except name, skip these fields):
  - Category Changes – Select whether you want to allow participants to change the category for which they originally registered and if yes, whether you will charge the difference in the original registration fee:
    - Participants cannot change the category they registered for
    - Participants can change the category they registered for, provided they pay the difference in price and the new category is not closed
  - Category Change Surcharge (Optional) – If you allow participants to change their registered category for a fee, enter the dollar amount of the fee.
  - Category Change Scope – If you allow category changes, select the type of category changes you want to allow:
    - Change to any category in the event
    - Change to any category in the group header
  - Manual Entry Category Change Scope – Select whether you want to allow participants to change their category for registrations that were created manually by an event director:
    - Cannot change category
    - Can change but must pay difference
    - Can change to any category
  - Entry Value When Changing Category – If category changes are allowed, select the monetary value of entry at the time of the category change:
    - Equal to the original transaction entry amount
    - Equal to the current category entry fee
Registration Transfers – Select whether you want to allow participants to transfer their registration to another participant:
- Participants cannot transfer their registration to others
- Participants can transfer their registration to another participant
Registration Transfer Surcharge (Optional) – If you allow participants to transfer their registration for a fee, enter the dollar amount of the fee.
Entry Value When Transferred To Someone Else – Select the monetary value of an entry at the time of transfer:
- Equal to the current category entry fee
- Equal to the original transaction entry amount
Category Changes During Transfer – Select whether you want to allow a transfer participant to also change to a new category from the original entry.
- Can't change category during a transfer
- Change to any category in the event during a transfer
- Change to any category in the group header during a transfer
Gender Options Shown* – Select whether you want to collect gender information during registration checkout and if yes, the type of information you want to collect.

Event Refund Policy

Select the type of refund policy you want to apply to your event. If you elect to offer refunds, you must also briefly describe the refund policy in the text box that appears.

Refunds in some cases
Credits to future events put on by the Event Director
No refunds

Emails

Set email frequency preferences (Never, Daily, or Weekly) for event directors and sub-directors to receive new registration notices and merchandise purchase and registration summaries for the event.
Note: To ensure delivery of confirmation emails, add mail@BikeReg.com to your email safe sender list.

Advertising Options

To boost registration numbers, you can select optional free and paid advertising on the athleteReg calendar associated with your event type (BikeReg, RunReg, etc.) and/or the Trailforks calendar and/or maps.

Highlighted Events – Event appears in the standard list of events in the event calendar with a highlighted line. Flat fee of $125.00 deducted from event payments to athleteReg.
Featured Events – Event appears prominently in the featured events column to the right of the events calendar. $75/week of advertising. To receive more information via email about purchasing Featured Events advertising, email us at support@athletereg.com.
Trailforks Event Calendar – Event appears in the standard list of events in the Trailforks Event calendar. Free.
Trailforks Maps – Event appears in both the standard list of events in the Trailforks Event calendar and on the Trailforks map as a pop-up. $99.00 flat fee deducted from event payments to athleteReg.

Event Cancellation Protection

Event Cancelation Protection – If applicable, a field to opt in or out of protecting your event from cancellation due to unforeseen circumstances may appear at the bottom of the Event Details page. For questions, contact athleteReg support.

Note: Lack of snow id most likely not a qualifying reason. Once participants have registered for your event, you can no longer opt in to cancellation protection.

Save Event – When you have finished filling out the event details.