As an Event Director, you can use the Download Registration Data tool to view and download registration details, including:
Participant information
Transaction details
Event information
Rankings and licenses
Admin-only data
Waiver data
Fundraising information
And more!
The Download Registration Data tool contains pre-set templates of download settings or you can select the exact type of information you want to view, choose how it's sorted, and save your settings as a custom template to use again.
You can download data as a CSV, PDF, or Excel file or you can print the data directly from the page.
▶️ Watch the video: How to use the Download Registration Data tool
View and Download Data
Log into your Event Director account and open the event for which you want to view registration data.
From the left side menu, open the Registration Data menu and click Download Registration Data.
The View Data page appears displaying registration data in either the Standard Event Format or the last template you used to view and download data.
To add a row to view totals for a column such as Entry Fee, toggle the Totals Row switch to the On position. The Totals Row appears at the bottom of the data showing totals for relevant columns.
To filter data, toggle the Column Filters switch to the On position and enter your search criteria in the desired column head filter field. For example, if you wanted to see only the Female registrants, type F in the Gender column filter field.
To display data using a different existing template, select the template from the drop-down menu. The data automatically updates in the selected template format.
To create a new customized template, see the Create a Customized Download Template section below.
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To download your registration data, click one of the following:
Download CSV - creates a .csv file
PDF - creates a .pdf file
XLSX - creates a Microsoft Excel file
Once downloaded, open your file in your preferred spreadsheet program.
To print your data, click Print. In the print dialog box enter your printing preferences and click Print again.
Create a Customized Download Template
From the Download Registration Data page, click on the Settings tab.
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Filter your data by:
Category,
Date Range,
Entry Type, and
Advanced Options.
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In the Data Selection section, select or deselect the data you want to view by checking boxes next to the data column fields in the following categories:
Participant Information
Transaction Information
Event Information
License Information
Ranking
Fundraising
Admin
To reorder how data columns appear in the data view, click a Data Selection category and in the Selected Data list, drag and drop items into the desired order.
In the Sort Data section, use the drop-down menus to determine how the data is sorted in the data view.
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To reuse your template settings:
Click Save As Custom Template.
In the Template Name field, enter the name for your template and click Save New.
Your template is saved and will appear in the Template drop-down list for future use.
To preview your registration data, click View Data. The View Data tab opens with the registration data displayed in your customized template format.
To download your registration data as a .csv file from the Settings tab, click Download Data. Once downloaded, open your file in your preferred spreadsheet program.
Tip:
Saving templates can make future downloads faster and more consistent!